As the Library was considering introducing this change, it was heavily swayed by the number of records that included series statements. Using statistics for the most recent year with full output of records appearing in the LC Database (fiscal year 2004) gives a sense of the impact on the cataloging workload:
Total monograph records created: 344,362 Total with series statements: 82,447 Total SARs created: 8,770 (by LC catalogers); 9,453 (by Program for Cooperative Cataloging participants)
As a result of the Library's decision, the following explains what catalogers will and will not do, related to series.
What LC catalogers will do:
- Create a separate bibliographic record for all resources with distinctive titles published as parts of series (monographic series and multipart monographs).Give series statements in 490 0 fields.Classify separately each volume (i.e., assign call number and subject headings appropriate to the specific topic of the volume). (Imported copy cataloging records will have series access points removed and series statements changed to 490 0.)
- Create new SARs=20Modify existing SARs to update data elements or LC's treatment decisionsConsult and follow treatment in existing SARsUpdate existing collected set records=09Change 4XX/8XX fields in completed bibliographic records when updating those records for other reasons
- Eliminates cost of constructing unique headings; searching to determine the existence of an SAR; creating SARs; and adjusting 8XX on existing bibliographic records.Maintains current level of subject access.In some instances, increases access because more titles will be classified separatelyMaintains current level of descriptive access other than series. Uncontrolled series access will remain available through keyword searches.
The Library will implement this change on May 1, 2006. The Cataloging Policy and Support Office is revising affected documentation to be reissued to reflect these decisions.